Sharing a Calendar. You can share your Outlook calendars in Outlook 2011 or 2016 for Mac with your colleagues. Share your calendar and grant. May 12, 2018 - Tags: Outlook, shared, mac, 2011, in, for, Folders. The first method will allow you to open an Inbox, Contacts or Calendar folder. If you need to.
Cannot share 365 Outlook 2016 calendar between Windows user and Mac user who are on same Exchange server. I’m using Mac OS X 10.10.5 and Outlook 2016 ver 15.35 (170610). Both the sharer and I are on our school’s 365 Exchange server.
Both the originator of the sharing invitation and I have tried as many steps to trouble shoot this as we could. Here's what we did: I receive an invitation email to share a calendar and there is a sharingmetadata.xml attachment on the Sharing Invitation. The invitation says: xxx,xxx (. Email address is removed for privacy.) has invited you to view his or her “xxxxx Proposal' Calendar. For instructions on how to view shared folders on Microsoft Exchange, see the following article: takes me to So I started the guided walk through: Using Outlook 2016 for Mac I click on Calendar in the bottom navigation bar.
On the Organize tab, I click Open Shared Calendar I type in the name of the person who has granted me access to their calendar. Their name appears. I click on it and I’m told that “Outlook cannot open the folder. You do not have permission to open this folder. Contact xxx,xxx for permission.” The guided walk through asks what error message did I get. I click “'You do not have permission' error message when you try to open a shared Calendar folder in Outlook for Mac” and am taken to this URL: The resolution of this error is that the calendar owner must share both the primary and the secondary Calendar folders with you. I’m told that “In Outlook for Mac, you must have at least Reviewer permission to access the other user's default Calendar folder to be able to also access any subcalendar folders.” So I sent this information (via the URL) back to the Windows originator of the calendar share.
Problem is that After the conversion to 365, the sharer does not have a default/primary calendar any more. All of this person’s calendars are in a single list under “My Calendars”. S/he also does not have the option of sharing the “My Calendars” super-folder — thus there is no way for her/him to give me access to her/his default Calendar folder. I then tell the guided walk through that the guide did not solve my problem. It is recommended that I go to the discussion thread for this KB on the Microsoft Community for help.
That URL was I read through the 3 pages and found that there were no solutions, just lots of Mac users who could not share a calendar in Outlook with a Windows originator. One of the last entries was another URL: This URL is meant for the Windows user who wants to share their calendar with another Windows user. Do you have any suggestions for where I might be able to get help with this problem? 2017-07-10 my response Thank you for your response. Barry said, 'About those calendar under your main calendar, try right clicking on these calendar and select Delete to delete them from your calendar.' My reply: I've tried that multiple times from the Mac client.
Nothing happens with either a left or a right click (I have a 2 button mouse). I do not get any response — no menu of options opens that enables me to delete them. In the Mac client, I’ve manually removed (deleted) several of the relevant events from my main calendar that are referenced by these extra calendars. Yet, if I do check on one of the adventitious calendars listed under my main calendar to activate it, then that event reappears within my main calendar.
It then disappears from my main calendar if I then uncheck the adventitious calendar in the left navigation pane. Barry said, 'Finally, about importing olm into the Outlook for Mac client, the calendars you imported will appear under On My Computer folder under My Calendars. See my screenshot for reference.” My reply: You are telling me that my imported.olm archive will not overwrite my main calendar on the server but will appear as a separate calendar On My Computer. Thus this will not be of value in my goal of repairing my main calendar that is on the exchange server. Barry said, 'Also, if there are some appointments you don’t want them to display on your main calendar, please perform the following steps on the Outlook for Windows client: 1. Navigate to Contact view View Change View List.
Delete the calendar items you don’t want.” My reply: If I follow the steps you have just described I’ll end up removing people from my contacts, NOT items from a calendar. You probably meant for me to use the Windows Outlook client to Navigate to Calendar view View Change View List.
Thank you for bringing this to my attention. Yes, I can now see all of those items I want to remove AND I can see them listed with their categories — the source of the adventitious calendars that have appeared on the Mac client and that I cannot remove from the Mac client. But this gave me a degree of success that I can live with. I closed the Outlook client on the iMac. Then, using the list view within the Calendar tab on the Windows Outlook Client, I was able to delete all of the bad data that resulted from my importing an ics calendar via the Mac client. That also deleted all of the categories that were associated with these adventitious events. I confirmed that I wanted to save the changes to my main calendar using the Windows client.
To confirm this actually worked, I first opened OWA on the iMac and looked at my main calendar. It only had events within it that it should have. All of the deleted adventitious events were no longer there.
I then opened Outlook2016 on iMac2 and, to my delight, the main calendar on the Mac looked just as it did in OWA and in the Windows client. The only fly in the ointment is that the list of adventitious calendars that appeared under my main calendar in the Mac client remain present and I still cannot remove them. Checking them with a left click does result in adding a check mark to their box in the navigation pane but no longer opens the associated event in my main calendar.
Remember that these adventitious calendars came in from the categories that UserE employs in their Windows client in the calendar they shared with me. The same list of adventitious calendars was also added to all folders nested under my main calendar folder (that is the Birthdays and the U.S. Holidays calendars, too) but does not appear nested under that calendar shared from UserE. I do not think we’ll ever find out what happened with UserA and why their public calendar is not seen by my Mac clients. UserA is tired of this topic and has stopped responding to my requests. To sum up: 1.
All users who wish to share calendars with others should do so via the Outlook Web App (OWA) to ensure that the calendar will be visible to all Outlook clients 2. To quickly remove unwanted events from an Outlook365 calendar, then use the list view within a Windows Outlook client Thank you!!
URL: Before you can open a shared folder, you must know who granted you access and what type of folder it is. Read the Knowledge Base article on for information on how to share a folder. This article describes two ways to open a shared folder. The first method will allow you to open an Inbox, Contacts or Calendar folder. If you need to open Tasks or Notes, you must use the second method, which uses the Delegates settings.
Note: the folder must be shared with the Reviewer permissions at least. Option 1: Using the Open Other User's Folder feature To open a shared Inbox, Contacts or Calendar folder:. In Outlook go to File Open Other User's Folder. In the Open Other User's Folder window, in the User box, type the email address of the folder's owner, or select the user from the address book. In the Type box, select which folder you need to open (Inbox, Calendar or Contacts). Note: Open Other User's Folder is the best option to display shared subfolder.
For example, if you have a shared subfolder located in Inbox, you need to choose the corresponding type of top-level folder (Inbox) and click OK. The folder will appear in your folder list on the left side of the Outlook window. Option 2: Using the Delegates settings To open a shared Inbox, Calendar, Contacts, Tasks or Notes folder:.
In Outlook, go to Tools Account. Select your account in the list in the left pane, click on Advanced, and switch to the Delegates tab.
Under 'People I am a delegate for', click on ' +' to add a person. Type the name or email address of the user who shared the folder with you, then click on Find.
Select the user on the list and click on OK. Click on OK again and close the Accounts window. All the folders shared with you by this user will appear in your folder list on the left side of the Outlook window. How to Remove Other User's Folder:. Open your Outlook 2011 account and navigate to this folder. Right-click on the folder and select 'Remove from View':. The shared folder will no longer be showing in your account.